Orthopedic Surgeon Launches Innovative Case Management Platform

With the CaseCTRL platform, surgeons schedule more cases while decreasing the administrative workload for themselves and their practices.

HOUSTON, Texas, October 2, 2020 – Orthopedic surgeon Ashvin K. Dewan, MD, in partnership with veteran healthcare IT systems engineer Pamela Singh, announces the launch of CaseCTRL, a modern surgical case management platform that allows any electronic medical record (EMR) system to harness artificial intelligence and automation to improve and accelerate surgical care delivery.

CaseCTRL is the brainchild of Dr. Dewan, who practices out of Sugar Land, Texas. Frustrated with the inefficiencies associated with surgery coordination, Dr. Dewan put his engineering background to work and built an app to better track his surgical candidates. One year later, the app directly contributed to 40 additional cases that generated hundreds of thousands of dollars in additional collections.

At the encouragement of his practice administrator, Dr. Dewan teamed up with operations and software experts Pamela Singh and Saachi Roye to craft a customizable platform for any surgeon's workflow.

"Every year, tens of millions of dollars are lost due to administrative waste associated with inefficient case scheduling," Dr. Dewan says. "Surgeons have grown complacent, following low-tech processes to support their high-tech surgery. This frustrates surgeons and their staff and contributes to mismanaged caseloads and preventable cancellations. We designed CaseCTRL to empower everyone in the surgical chain of command and eliminate waste and inefficiencies."

At the heart of the CaseCTRL platform is Case Builder, which incorporates artificially intelligent algorithms to learn surgeon preferences, making it effortless for a surgeon to build a case within seconds. The platform's HIPAA-compliant Intelligent Repository references the individual surgeon case preferences and immediately disseminates information to appropriate stakeholders, eliminating the dependency on the surgeon. The platform's Risk Analyzer decision support tool assesses patient- and case-specific risk factors and generates actionable feedback to mitigate complications. Automatic notifications, including a virtual patient guide, further enhance care coordination, liberating the scheduler from mundane, time-consuming tasks.

The end results of using CaseCTRL: increased case volume, decreased cancellations, increased accountability, greater collaboration between stakeholders, and more confident engaged surgical candidates. The platform's intuitive dashboards unlock collaboration in surgery scheduling — a historically insular workflow. Since CaseCTRL tracks and audits every step of surgical coordination, the surgeon is no longer reliant on a single person to complete the scheduling process. And in the pandemic era, where personnel may need to unexpectedly quarantine, this is critical to sustaining business continuity.

"CaseCTRL is designed to optimize and supercharge scheduling —  the bread and butter of any surgical practice," Dr. Dewan says. "What's different about our platform is that it tackles the problems associated with scheduling beginning where the surgery journey starts: in the clinic with the patient. From there, CaseCTRL delivers end-to-end support of the entire surgical process, even nurturing and converting undecided surgical candidates, ultimately delivering a significant boost to the bottom line."

Implementing CaseCTRL requires completion of a few steps. It starts with CaseCTRL engaging all stakeholders — surgeon, scheduler, practice administrator, and any applicable ambulatory surgery center and/or hospital representatives —  in a "customer discovery process." After establishing the client’s needs, the team customizes CaseCTRL to match existing processes and integrate with the client’s EMR to limit disruption. An initial dry run is performed to identify remaining opportunities for improvement, and the platform is launched in as little as two weeks.

"Imagine a surgeon with more mind space for patients, free from paperwork, using our platform to expertly transfer their knowledge," CaseCTRL co-founder Singh says. "Imagine a patient escorted on a confidence-inspiring journey with a personalized virtualized guide preparing them for their stressful surgery. Imagine a supercharged scheduler relieved of repetitive manual tasks thanks to error-reducing automation. Finally, imagine a practice administrator in control of the surgical case pipeline with easy access to the data they need to identify leaks or bottlenecks. That's the power of CaseCTRL."

The official launch of CaseCTRL follows the completion of initial beta testing and adoption by several organizations. Providers can choose from three service tiers with varying functionality: starter level, which is most beneficial for new surgeons and individuals performing procedures in multiple locations; professional level, which is for growing practices with up to 10 surgeons; and the enterprise level, which is for large, multi-specialty practices and hospitals.

Surgeons and administrators interested in learning more about CaseCTRL and scheduling a demo should visit casectrl.com, call (281) 356-0595, or email info@casectrl.com.

About CaseCTRL

CaseCTRL is a modern surgical case management appliance for any EMR, built by surgeons, for surgeons. CaseCTRL’s point-of-care Case Builder tool helps surgeons craft a case within seconds, harnessing artificial intelligence to automate the completion of administrative processes and disseminate information to the appropriate stakeholders. CaseCTRL’s silo-busting technology empowers the team, eliminates surgeon dependency, and supercharges the scheduling process. The CaseCTRL platform delivers end-to-end case support, helping improve surgical volume and collections, reduce administrative waste, and enhance patient and staff satisfaction. To learn more and schedule a demo of CaseCTRL, visit casectrl.com, call (281) 356-0595, or email info@casectrl.com.

Supercharge your surgical scheduling. See how caseCTRL can work for you. Show me a demo.

Related Posts

Post Topics

Recent caseCTRL News

May 16, 2022
Keeping your surgical practice operating effectively and efficiently is a constant challenge, and a vital one ...
May 3, 2022
An efficiently run surgical practice is vital for a positive patient experience and profitability. The ...
April 21, 2022
For hospitals and ASCs, operating rooms are an important source of revenue. But if your OR is not operating ...
April 11, 2022
CaseCTRL welcomes Frank Wisniewski to the team as a Senior Software Engineer! ...
April 7, 2022
Let’s face it: if you’re running a hospital operating room or an ASC, delays and cancellations are going to ...
March 24, 2022
If you’re not worried about losing a valued scheduler, you should be. Less than half of surgery schedulers ...
February 28, 2022
CaseCTRL has been selected as a presenting company at the 2022 Texas Life Science Forum. The Texas Life ...
February 16, 2022
Running a hospital operating room, an ASC or any medical practice comes with a host of complex challenges. ...
February 11, 2022
CaseCTRL welcomes Mike Criollo to the team as a Junior Software Engineer!...
February 11, 2022
Our Co-founder & Chief Medical Officer Dr. Ashvin Dewan was recently interviewed by ShoutOut HTX, where ...
February 3, 2022
Whether you’re a large hospital or a small ASC team, you no doubt have suffered your share of surgery ...
January 31, 2022
CaseCTRL welcomes Nathan Rogers, our newest Business Development Intern! ...
January 18, 2022
CaseCTRL SELECTED AS FINALIST FOR 2022 SXSW PITCH...
December 20, 2021
Surgery scheduling is uniquely challenging – emergency cases may arise, surgeons are not always able to ...
December 13, 2021
If you’re responsible for running an operating room, you probably already know that you need surgery ...
December 6, 2021
It has been an exciting year for CaseCTRL. Our expansion continues with the introduction of our first ...
December 1, 2021
Another day at the OR ended with a canceled surgery. Why? The first case didn’t start on time. Patient 2 was ...
November 2, 2021
Communication is not a “soft skill” for operating rooms. Every surgery has to go through a complex scheduling ...
October 22, 2021
CaseCTRL will be exhibiting at the 2021 American Alliance of Orthopaedic Executives (AAOE) Annual Conference ...
October 21, 2021
A lot is at stake when planning procedures in hospital operating rooms (ORs) or ambulatory surgery centers ...
September 28, 2021
Have you ever watched a sports team that had all the right players but underachieved? In operating rooms, the ...
August 16, 2021
CaseCTRL is honored to be showcasing at the 2021 American Academy of Orthopedic Surgeons Annual Meeting! This ...
August 2, 2021
Block scheduling has become the de facto gold standard method of surgery scheduling. Hospitals and ASCs ...
July 28, 2021
CaseCTRL would like to highlight one of summer interns, Archana Revanur, in the 'Intern Spotlight' Series!...
July 20, 2021
CaseCTRL is thrilled to join The Techstars Worldwide Network for Entrepreneurs. In addition to helping ...
July 14, 2021
Anyone who works in an ambulatory surgery center is familiar with how challenging and frustrating the process ...
July 5, 2021
CaseCTRL is thrilled to be featured on the Downtown Houston Summer 2021 Final Issue....
June 29, 2021
Outpatient surgery in the U.S. is projected to grow to 144 million cases (or $1 trillion of the market) by ...
June 25, 2021
CaseCTRL is excited to announce a victory at the 2021 NRLC Alumni Championship!...
June 22, 2021
Block scheduling is a part of many operating rooms’ regular administrative business. Many surgeons work best ...
June 21, 2021
CaseCTRL is honored to be selected as a Finalist in the 2021 Napier Rice Launch Challenge (NRLC) Alumni ...
June 8, 2021
Planning is in full swing for the upcoming OrthoForum Annual Conference and Physician Entrepreneurs Exhibit ...
June 4, 2021
Operating room resources are the most valuable in a hospital setting. Estimates show that the cost of an ...
May 19, 2021
Did the pandemic highlight challenges in your operating room (OR) planning and scheduling process? Though ...
May 3, 2021
For healthcare practices, ambulatory surgery centers (ASCs), and hospitals, the operating room (OR) can be a ...
April 26, 2021
While the average cost of operating facilities and surgical care varies widely, research has shown it can be ...
April 9, 2021
For most hospitals, the operating room is like a double-edged sword. It accounts for a large portion of the ...
March 15, 2021
CaseCTRL CEO & Co-founder, Pamela Singh, is among the Texas-based female founders chosen by Project ...
March 15, 2021
CaseCTRL is honored to be selected as a semi-finalist at Venture Houston 2021, out of 260+ applicants! ...
March 4, 2021
A 2016 estimate showed that the U.S. healthcare system loses $150 billion to missed patient clinic ...
February 18, 2021
A successful surgical procedure is a chain of well-coordinated activities, personnel, and requirements that ...
February 4, 2021
An interesting study - Introducing a reserve waiting list initiative for elective general surgery at a ...
January 31, 2021
When it comes to surgery scheduling, efficiency can make all the difference in improving patient outcomes and ...
January 29, 2021
Did you know that the average physician spends over 15 hours per week on paperwork, and a surgeon needs to ...
December 9, 2020
Ask anyone today how they manage their grocery list and, chances are, they will show you an app that keeps it ...
December 2, 2020
Did you know that 35% of surgical candidates do not make it to the operating room as planned?   While many ...
November 25, 2020
Could you be leaving $500k a year on the table just because of antiquated surgical scheduling processes that ...
November 23, 2020
HOUSTON – CaseCTRL was recognized as one of the 10 Most Promising Companies at the 2020 Texas Life Science ...
November 3, 2020
CaseCTRL is proud to announce that we will be presenting our modern surgical scheduling and management ...
October 30, 2020
Do you know what the biggest threat to operating room efficiency is? It probably comes as no surprise to ...
October 26, 2020
Has business as usual at your ASC or hospital been more difficult during the pandemic? For many, the ...
October 22, 2020
At first glance, surgical preference cards may seem to simply supply a list of preferences for instruments ...
October 20, 2020
While surgery cases are primarily handled by a scheduler, it really involves everyone at your ambulatory ...
October 14, 2020
CaseCTRL is thrilled to announce that we have been selected as a Top 100 startup out of 1000+ companies that ...
October 10, 2020
This month CaseCTRL began the gBETA startup accelerator. We are one of five companies invited to participate ...
October 8, 2020
Complex doesn’t even begin to describe the surgery scheduling process. Did you know there is a minimum of 150 ...
September 12, 2020
We are excited to report CaseCTRL has been invited to present at Plug and Play's University Pitch Session! ...
August 28, 2020
Artificial intelligence is all the rage these days. In the recent MIT Technology Review Insights Survey, ...
August 20, 2020
The theme of 2020 has been emergency preparedness. Surgical practices across the country have had to navigate ...
July 21, 2020
It has been an exciting month at CaseCtrl with the launch of the 3rd generation of Case Builder! Appalled by ...
July 1, 2020
What is your business continuity plan? If your scheduler contracts COVID, how do you ensure that your revenue ...
June 2, 2020
In the last few weeks elective surgery has resumed virtually everywhere. A recurring challenge is ...
April 1, 2020
At CaseCtrl, we are committed to helping our partners get through these challenging times. We are grateful ...